Virtual document storage is the conversion of physical files to electronic documents that can be shared, accessed and stored. It will reduce the amount of storage space needed to store physical documents and improve security by locking specific parts of a file to specific users.
Online storage systems are particularly beneficial for companies that handle large amounts of paper. Paper documents are difficult to monitor and secure without sophisticated security systems or lengthy administrative checkout procedures. They are also more susceptible to being stolen or destroyed in a disaster such as https://vdr-software.blog/how-do-data-rooms-foster-trust-among-investors-in-the-industrial-sector/ an fire. Electronic documents, on one hand, are easier to monitor and are less likely to be stolen, and more resistant to damage.
Egnyte Governance Guide
A virtual document is an Documentum object that is comprised of component files (or children). Component files may be stored in different file formats. The virtual document author determines the logical sequence of components. This ordering may be different from the logical arrangement of files within a folder based grouping like a traditional file-folder structure. If the logic of components changes, then the entire virtual document should be re-ordered according to these changes.
Although all businesses can benefit by implementing an online document storage system, those that have a tradition of paper-based operations, such as accountants and law firms could notice significant improvements in productivity when they implement one. With proper controls in place an online secure document storage system can protect your information from hackers and help keep your workflows running smoothly.
