The minutes of a board’s meeting are an official record of the proceedings of the board meeting. They are a legal record of the discussion and decisions made, they inspire stakeholder confidence and support corporate governance goals and ESG, and they help keep directors accountable.
The most important thing in minutes of board meetings is accurate notes. Even when opinions are voiced, the minutes should be impartial. To protect the board from legal liability, it is crucial to keep the minutes as neutral as possible.
While you should strive to maintain consistency in the format and language from meeting to and from meeting to meeting, it’s a good idea to use a pre-approved meeting minutes template to help you save time. This will ensure that all of the necessary details are included, including the minutes for the opening meeting, the person who called the meeting to order, and if there was a quorum present, all motions taken and how they were https://www.aboutboardroom.com/what-is-meeting-management-softwar voted on as well as any points of order or appeals, and the time the board met and was adjourned.
Include any other documents that were discussed at the board meeting. This includes presentations, records and reports. They can be included in your board minutes in the form of an appendix, or listed at the end as tables of contents.
