https://www.aboutboardroom.com/what-is-meeting-management-softwar
Minutes of the board meeting are an essential record of key information and governance procedures. When they are well-planned and endorsed they form the basis for post-decision evaluations and assist boards in holding themselves accountable to their decision-making processes. They can also stop the board from making any future mistakes that could be detrimental for the organisation’s stakeholder.
Minutes are usually prepared by the presiding body or an employee of an organization. This could be a scribe who has experience of writing board minutes or a professional secretary who knows the kind of information that should and shouldn’t be included. Regardless of who prepares the draft minutes, it’s vital to set clear expectations about what’s expected of them, in order to create standout notes that give the board’s meetings credibility.
It is crucial to include the date, time and the location of the meeting in the minutes. The next thing to do is create a list of presiding officers directors, non-voting participants and the like. It’s also important to know if any members attended via phone or online.
The minutes should be divided in two sections that are administrative and substantive business. Administrative business can comprise things like agenda approval a summary of previous minutes, and the use of a consent agenda (which reduces the necessity for debate by acknowledging recurring or administrative items with the use of a single motion). Substantive business consists of more content-rich items like the latest reports from committees, risk management briefings and decisions on new service initiatives.
